Author Guidelines
I. Some Requirements for Submissions to the Vietnam Journal of Dentistry
- The submitted scientific research work must not have been previously published in any other journal.
- Common terminology should follow the Vietnamese Encyclopedia Dictionary.
- The language of the article is Vietnamese.
- Presentation and typing format:
- The article must be typed on a computer, on A4 paper, clearly, with one copy not exceeding 12 A4 pages. (Font: Times New Roman, size 13, line spacing 1.5).
- Tables and figures should be in color.
- Foreign terms must have Vietnamese explanations.
- Drug names should be written using their generic names in the foreign language; if possible, include the brand name and origin.
- Order of sections in the article:
- Title (in Vietnamese and English)
- Author's full name: do not include academic titles, degrees, or positions. Note the author's title and place of work.
- Abstract in Vietnamese and English (maximum 400 words)
- Introduction
- Subjects and Research Methods
- Results
- Discussion
- Conclusion
All tables and figures must be presented with clear captions and indicated placement within the text. Each article should not exceed 5 figures.
- References are cited by the order of their appearance in the content, not by author's name and year. Citations should be numbered and presented according to AMA regulations (refer to: https://libguides.usc.edu/ld.php?content_id=49818556). Do not use reference management software such as Endnote, Zotero…
For Vietnamese authors' names, please write the full name and family name. - Submissions must include an introduction with the name and address of the person submitting the article.
II. Guidelines for Presenting Article Types
A. Original Research Article
- Title
- Author(s)
- Abstract (Vietnamese and English, maximum 400 words)
General introduction and objectives (Background & Objectives); methods (Methods); research results (Results); conclusions (Conclusions).
- Keywords (Vietnamese and English, 3–6 words)
- Introduction & Objectives
- Research Methods
- Results
- Discussion
- Conclusion
- References
B. Case Report
- Title
- Author(s)
- Abstract (Vietnamese and English, maximum 400 words)
Should describe the context of the case discovery, a brief introduction to the process of discovery, diagnosis, management, and treatment outcome of the case.
- Keywords (Vietnamese and English, 3–6 words)
- Introduction
- Case Presentation
- Discussion
- Conclusion
- References
C. Literature Review
- Title
- Author(s)
- Abstract (Vietnamese and English, maximum 400 words)
Provide an overview of the review topic, the purpose of the article, how references were collected and processed, research prospects, and conclusions.
- Keywords (Vietnamese and English, 3–6 words)
- Introduction
- Review Content
- Conclusion
- References
III. For Translated Articles
- Translated articles are accepted only with full references and data sources cited in the original version, with the author's declaration and assurance.
The translation must be typed on a computer, on A4 paper, not exceeding 20 pages for a full article and 12 pages for a summary.
- Translated articles and discussion papers must clearly state the origin of the source material. For translated articles, approval from the editorial board is required before translating and submitting.
IV. Submission Guide
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LOGIN/REGISTER AN ACCOUNT
To create an account on the Journal, the user clicks Register to create an account and fills in all the information as below:
Users should fill in all their information.
For the user's name data:
- In the “First Name” box, enter: Middle Name + First Name
- In the “Last Name” box, enter: Last Name
The Username can only contain lowercase letters, numbers, and hyphens/underscores.
Fields with an * are mandatory.
Note: If the user is willing to be a reviewer for the journal, the user should check the box “Yes, I would like to be contacted with requests to review submissions to this journal” and fill in the Reviewing interests to facilitate the journal in arranging and contacting the user for reviewer selection according to the Journal's needs and purposes.
As soon as you click Register, the email address you registered with will receive an email notification of successful account registration. You need to click on the link provided in the email to verify your account.
To Log in to the account, the user enters the login information as registered or the account information provided by the Journal.
In case the user forgets their login password, they can select Forgot your password? => enter the registered email account => select Reset Password, at which point the system will send an email to reset the password for the user's account.
After Logging in to the account, the user can edit their personal information by hovering over the account name at the top right corner of the screen and selecting View Profile as shown below:
Specifically, users can edit personal information such as Full Name, Academic Title, email address, signature in the system, phone number, institution, mailing address, etc.
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GUIDE FOR AUTHORS TO SUBMIT ARTICLES TO THE JOURNAL
To submit/upload an article to the journal's system, the author needs to log in (if they already have an account) or register for an account (if they do not have one). Log in to the account:
The author should carefully review the requirements for articles submitted to the journal. To submit a new article, the author selects "New Submission" on the submissions management screen or selects “Make a Submission” on the Journal's home page.
Step 1: The author checks and ticks the requirements for an article to be published in the journal, such as: Language, Section, and whether the requirements of the journal have been met. If the author has additional comments, they can be noted in the "Comments for the Editor" section for the journal to follow up.
Tick the box to agree to the privacy statement to ensure data privacy according to the journal's regulations. And select Save and continue:
Step 2: Upload the article to the Journal's system.
Select Upload File => The Upload Submission File dialog box appears => Select the article component.
Select Upload File and choose the file to upload. Then click Continue.Note: An article can have many components such as: Article Text (the main content of the article), Research Instrument, Research Results,... In case the author needs to upload one or more additional files such as author information,..., they can repeat this operation until all component files of the article have been uploaded.
After confirming that all files of the article have been uploaded completely, the author selects Save and continue.
Step 3: Enter the article's metadata including: Title; list of authors, abstract; keywords for the article... in both English and Vietnamese:
To add a co-author: Select Add Contributor => The Add Contributor dialog box will appear for the submitter to fill in the co-author's information.
For the co-author's name data:
- in the “First Name” box, enter: Middle Name + First Name
- in the “Last Name” box, enter: Last Name
Note:
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Some authors use a pen name or a short name when publishing articles; authors can fill in this information in the "Preferred Public Name" section (Fill in both the Vietnamese and English boxes).
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Add the author's information such as contact information, nationality, title (if any), institution (English & Vietnamese), scientific biography (if any)...
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When filling in the author's role, if they are the principal contact author or will receive email correspondence from the Journal, tick the box for Principal contact for editorial correspondence. And click Save.
Step 4: Confirmation: After rechecking the entered information, confirm by clicking Finish Submission
Step 5: Journal's Confirmation: After completing the above steps, the Journal will confirm that the article has been recorded in the Journal's system at step 5, and a confirmation email will be sent to the author's contact email.
The author can review the submitted article, or review all submitted, in-review, or in-editing articles on the author's dashboard.